The outbreak of Coronavirus (COVID-19) has had a significant and life-changing impact on all of us. We are continually monitoring Government guidance and are doing all we can to keep everyone safe. Our school is open to all students. Please see below for details on the safety measures we have developed at Linden Lodge School.
COVID-19 Safety Measures at Linden Lodge School
We have developed careful measures at our school for safety with the COVID-19 pandemic. The key aim is to elevate hygiene measures and minimise any cross-contamination in line with government guidance. Below information sets out the arrangements, roles and responsibilities for all school stakeholders for the start of the new academic year 2020-21 during the COVID-19 pandemic. Please be aware that the below guidelines reflect current government guidance and Public Health England recommendations and can be subject to change if a new set of policies are published. The school will ensure that any changes are clearly shared with all stakeholders in a timely manner.
The school has been zoned based on the location of the classrooms, offices and departments. Each zone has an allocated zone lead, entry and exit point, staff area, designated toileting area and outdoor space for breaks. Zones are designed to reduce contact between persons and also to ensure that track and trace can be carried out quickly and with accuracy. It is very important that all persons adhere strictly to the guidance and do not move between zones.
Safeguarding remains the key priority in school. All concerns must be recorded using our central safeguarding system ‘My Concern’.
All pupils require spare clothing for the school day that must be clearly labelled, please send spare clothing on your child’s first day of school. The clothes will be returned by class teams regularly if they require washing. All clothes worn/used during a school day must be washed daily. A school uniform is available for all students and can be purchased from Reception at school.
Clothing must be labelled with individual name tags and changed/washed daily. Uniforms can be purchased from reception using the following e-mail address email@example.com On PE days please ensure your child is wearing tracksuit bottoms and appropriate footwear.
Clothing needs to be washed daily. Staff are provided with 2 items of school logo clothing. Further items are available for purchase from Reception at school. Guidance on PPE needs to be followed and designated changing areas used. Staff travelling on public transport need to change clothing on arrival.
6. Movement throughout the building
There is visual guidance at the entry to school on the direction of movement throughout the site. We continue to maintain the 2m social distancing expectation at entry and throughout the site. The social distancing with visual support is the responsibility of all stakeholders. There are explicit entry and exit points through the site and this is to be exercised by all.
Persons are not permitted to move between zones. Parents are not allowed to enter school buildings unless they have prior authorisation. Contractors cannot be on site without a member of the Premises team accompanying them. All external visits are reviewed on a individual basis with oversight from the Safeguarding team. If it is able to proceed visitors must bring their own PPE and the visit will only take place in a neutral area such as the Isobel Family Centre with social distancing in place. On arrival all approved visitors must sign in at reception and follow strict guidance issued at reception.
7. Parents’ meetings
All parent meetings will be taking place via a virtual platform until further notice. Information on parent meetings and visits will be shared via newsletters. We will maintain termly consultations virtually but parents are invited to contact the class teacher, Head of department or a member of senior leadership team if they wish to discuss their child’s progress in the interim.
8. Annual Reviews
Annual Reviews will be taking place via a virtual platform until further notice, notifications and invitations will be shared by the school admin team in the autumn term. We will follow the revised government guidance on conducting Annual Reviews.
9. Multi-disciplinary Meetings
Multi-disciplinary meetings including CIN, LAC, PEP, and CP will continue virtually. If a Social Worker requests a visit we will review the request on an individual basis and enable it wherever possible. All external visits are reviewed on a individual basis with oversight from the Safeguarding team. If it is able to proceed visitors must bring their own PPE and the visit will only take place in a neutral area such as the Isobel Family Centre with social distancing in place. On arrival all approved visitors must sign in at reception and follow strict guidance issued at reception.
All classrooms have windows for fresh air ventilation which can be opened at any time. Air conditioning will not be used. Class zones also include a designated outdoor space. Regular hand washing is happening throughout the day following guidance of 20 seconds of washing through the use of classroom sink, allocated toilet or individually named bowls for students where required. This remains the key safety measure for all stakeholders.
There are hand sanitiser stations set up throughout the school at the main entrances of buildings. There are further individual hand sanitiser stations set up within each of the zones, outside of class rooms and toilets.
Only one pupil with one staff member is allowed to use the lift at a time. Staff should not use lifts to transition between spaces, they should only be used for pupils who cannot use stairs. Antibacterial spray must be used and all contact points regularly cleaned/wiped with antibacterial spray before and after use.
12. Items to be provided by home
All pupils are expected to bring to school:
- Spare clothing, that is clearly labelled
- Personal hygiene products
- Medication (when requested and on the first day of school)
- Snacks (in line with school policies, healthy snacks and nut free)
- Personal named full water bottles
- Stationery in a named pencil case
- Any other resources/equipment that are needed to support your child’s leaning on school. Please make sure that everything is clearly labelled.
13. Residential department
The Residential department will be open for pupils with agreed places. All pupils will be housed in single rooms. Staff will follow the enhanced guidance for PPE and Infection Control and minimise gatherings in order to reduce the risk of transmission. Enhanced cleaning will be used to reduce contamination of contact points. The residential department will be using COVID secure red dissolvable washing bags to wash all bedding, towels and daily items used in the residential unit. All students clothing will need to be returned home to be washed off site.
PPE remains in operational use across the school. A face covering/mask is compulsory for all staff. The staff use of gloves and disposable aprons when working in classes and carrying our procedures with students and working with equipment within the school day is used across the school.
Where identified staff will be required to wear a higher level of PPE including face shields, FFP2/FFP3 masks, and washable/disposable gowns. Distribution of PPE will be monitored through the Safeguarding team. When using sighted guide it is important the CYP are wearing disposable gloves to protect themselves and staff.
15. Timings of the day
Every transport provider and parent (if they are transporting their child to and from school) has been given an allocated start and finish time each day as well as entry and exit point. This is to ensure that all pupils have a smooth start and finish each day and any risks are minimised.
LA Transport providers have additional risk assessments and PPE guidance in place, they are in direct communication with all families. All pupils will have an allocated arrival/pick up time and location to facilitate small group arrival and pick up. Staff are called via radio to collect pupils from the allocated gates.
17. Specialist Subjects
Specialist subject teaching will restart from September 2020. Specialist teachers will travel to each class for their timetabled slots. Timetabling has been set up to reduce the crossing of zones wherever possible. When it is required to cross a zone Specialist teachers will be required to change their PPE before entering a different zone.
The resources and equipment used during the specialist subject lessons will be cleaned before and after use. No soft, liquid-absorbent materials will be used to support teaching and learning as per government and PHE guidance. All learning will take place in pupils’ allocated classrooms until further notice. In a small number of cases specialist teaching is taking place virtually and is supported by the class room staff.
18. Use of shared spaces
In the autumn 1 term shared spaces such as sensory or soft play rooms will not be used in line with the government guidance to reduce the risk of contamination. This will be reviewed each month. The use of sensory rooms and dark room spaces will be reviewed on an individual basis with input from the team that support the individual including class teacher, Head of department, therapists, safeguarding team and oversight from senior leadership and a decision will be made on a case by case basis.
Each class will be issued with written guidance to indicate the internal and external spaces which are permitted for use.
There will be no visitors to the school until further notice, in line with the government guidance and PHE recommendations. This will be reviewed monthly.
External agencies will be enabled to participate in school meetings and consultations via remote access so that pupils continue to access multi-agency input. All external multi agency requests for visits are reviewed on a individual basis with oversight from the Safeguarding team. If it is able to proceed visitors must bring their own PPE and the visit will only take place in a neutral area such as the Isobel Family Centre with social distancing in place. On arrival all approved visitors must sign in at reception and follow strict guidance issued at reception.
20. Extra curricula activities off-site
All off-site activities will be suspended until further notice. This will be reviewed monthly.
All class groups have an allocated lunch slot and will have lunch in their classrooms. Pupils will be supported by their class teams during lunch time, all feeding and dysphagia plans will be implemented as per normal practice. Staff will wear PPE when supporting pupils during lunch time. Where identified through individual risk assessments staff may be required to wear a higher level of PPE including face shields, FFP2/FFP3 masks, and washable/disposable gowns. This will be confirmed class by class.
22. Use of outdoor spaces
All class groups and zones will have a designated outdoor break area, this area will be timetabled throughout each day. The outdoor play equipment will not be used and this will be reviewed each month. The playground including swings, climbing frame and roundabout will not be accessible until further notice. Where possible pupils will engage in outdoor learning activities.
The therapy team will be organised into multi-therapy teams and allocated to each department. Therapists will not be permitted to work across zones unless by prior agreement. Therapists will wear PPE and follow Infection Control guidance. Meetings with parents will be conducted remotely.
The nursing team will carry out individual daily wellness checks on all pupils at the start of the day. During this time St Georges Hospital will provide additional nursing cover in order to maintain socially isolated zones and reduce the risk of cross contamination.
25. If a pupil becomes unwell
Parents must act responsibly and ensure that if their child is unwell they do not come to school. If a child becomes unwell during the school day they are immediately taken to the isolation zone in the Isobel Centre where observations will take place by a member of the nursing team. The parents will be contacted and asked to collect their child if the nursing team and the Head teacher feel it is required. Regardless of what the symptoms are that the child or young person is displaying if the observations carried out by the nursing team and the Head teacher take the decision to send the child home the school will immediately notify PHE for advice. The advice will be shared with the family so they can take the next steps of booking a COVID 19 test if advised by PHE.
26. If a staff member becomes unwell
Staff who are unwell must not attend work. If a staff member becomes unwell during the course of the day they will need to inform their line manager and go immediately to the Isobel Centre. Here they will confirm their details and PHE will be contacted for advice. The staff member must follow as advised by Public Health England (PHE)
27. In the event of a positive test result for either pupils or staff
Public Health England will be immediately notified by the Headteacher and instructions will be obtained on how to proceed. The school will follow the guidance issued by PHE and notify people accordingly so that track and trace can be implemented and measures taken to reduce the risk of further infection.
If you are a parent, please contact the school at firstname.lastname@example.org
Details of our virtual curriculum can be found by clicking here.
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We will be continually updating our Safeguarding policy in the light of Coronavirus (COVID-19). Please email Safeguarding queries or concerns to firstname.lastname@example.org
- Linden Lodge Newsletters
- DfE Guidance for Special Schools
- UK Government Advice
- Public Health England
If you have any queries please contact: email@example.com